1.1. These data protection provisions (hereinafter referred to as “conditions”) regulate the basic principles and procedure based on which the Seller (hereinafter referred to as “Kodema”) processes the personal data of Buyers (hereinafter referred to as “customers”) on the order management platform (hereinafter referred to as the e-store).
1.2. The processing of customers’ personal data is determined by these conditions, the Law on Legal Protection of Personal Data of the Republic of Lithuania and other legal acts regulating the collection of such data.
- PROCESSING OF PERSONAL DATA
2.1. KODEMA processes the customer’s personal data for the following purposes:
2.1.1. When concluding and executing product purchase-sale agreements with the Client;
2.1.2. For customer identification, in order to properly fulfill the service provision and/or purchase-sale contract;
2.1.4. For other purposes for which KODEMA has the right to process the Customer’s personal data, when the Customer gives his consent or when it is necessary to process personal data due to KODEMA’s legitimate interest or when KODEMA’s personal data obligation is stipulated by other legal acts.
2.2. KODEMA is guided by the following basic data management principles:
2.2.1. personal data is collected for defined and legitimate purposes and is not further processed for purposes incompatible with those established before the collection of personal data;
2.2.2. personal data is processed accurately, fairly and legally;
2.2.3. personal data are identical, appropriate and only to the extent necessary for their collection and further processing;
2.2.4. The customer’s personal data is stored for the period determined by KODEMA, but no longer than the terms set by the legal acts of the Republic of Lithuania, and after the expiration of the personal data storage term, they are destroyed;
2.2.5. The customer’s personal data information is considered confidential and may be disclosed to third parties only based on the procedure provided in this policy and the legal acts of the Republic of Lithuania.
2.3. KODEMA processes the following personal data of the Client for the purposes specified in clauses 2.1.1 and 2.1.2 of these Rules:
2.3.1. basic information, i.e. name, surname, e-mail address or telephone number;
2.3.2. data related to the provision of services and/or goods, i.e. i.e. the service and/or product, its order details, payment details (i.e. product price, payment method), product delivery method, delivery location address in case delivery services are available), contact details (email address and/or telephone number);
2.3.3. other data related to the fulfillment of product orders and related additional services.
2.3.4. other data about the use of the Store’s services, i.e. i.e. data collected using cookies and similar technologies related to Internet browsing.
2.4. The customer’s personal data is received;
2.4.1. directly from the Client;
2.4.2. of other legal entities that sell Kodema products or other electronic stores that order the production service of Kodema;
2.5. KODEMA may provide/transfer personal data;
2.5.1. For state institutions, courts and law enforcement institutions, when it is necessary for the proper execution of valid legal acts or a court order.
2.6. The customer has the right to always disagree or refuse to provide information to the e-mail address he specified. by post The customer is provided with a clear, free and easy-to-implement option to object to or opt-out of such use of contact data for the above purposes by sending each email message. by e-mail: info@Kodema.lt.
The customer can withdraw his given consent to data processing at any time by submitting a request to the following contacts: by phone +370 647 36804 or e-mail by mail email@example.com. Upon receiving such a request, KODEMA shall immediately take appropriate measures and actions to ensure that the Service Recipient’s personal data is not used for direct marketing purposes.
2.7. KODEMA has the right to use data processors for data processing actions (e.g. for the purpose of delivering goods). Data processors carry out the actions of processing the Client’s personal data assigned to them by a written contract or a separate instruction, except in cases where laws and other legal acts provide otherwise.
2.8. The customer undertakes to protect his login data to the e-store and not to disclose them to third parties. All risks related to the disclosure of login data to third parties and any resulting losses are borne by the Customer. The Customer, having learned about the disclosure of his login data, immediately informs KODEMA about it, which, taking into account the Customer’s message, blocks the Customer’s login. The parties agree separately on the reactivation of the Customer’s registration.
2.9. The customer, submitting a request according to 2.12. the prescribed procedure, has the right to receive information about his personal data and the purposes for which they are processed, as well as to demand the correction of incorrect data.
2.10. The Customer has the right to demand that KODEMA stop the processing of the Customer’s personal data, except in cases where such data processing is mandatory according to the applicable laws.
2.11. The Customer has the right to ask KODEMA for information about the processing of the Customer’s personal data by submitting a request to the following contacts: by phone +370 647 36804 or e-mail by mail firstname.lastname@example.org. KODEMA undertakes to provide information to the Client within 2 working days after receiving the Client’s request. According to the procedure established in this point, the Customer may use the Customer’s rights if he believes that KODEMA has violated the Customer’s rights while processing personal data and by submitting a request to correct such a violation. The Customer also has the right to apply to the State Data Protection Inspectorate or the competent Lithuanian court, believing that the Customer’s rights have been violated.
2.12. KODEMA implements appropriate organizational and technical measures to protect the Client’s personal data from accidental or unlawful destruction, alteration, disclosure, as well as from any other unlawful processing.
- Processing of personal data of candidates for vacant positions in KODEMA
After announcing selections for vacant job positions, after receiving candidates’ resumes, we contact only those candidates who meet the requirements of the announced selection.
3.1. Collection of Candidates’ Personal Data
We receive information about you when you provide us with your personal data (curriculum vitae (CV) and motivation letter) using the e-mail used for selection purposes. to the e-mail address email@example.com or if you provide us with your personal data for employment purposes by filling out a candidate form.
We may also collect personal data from a recruitment company, career portals or databases (e.g. “CV Bank”), recruitment agency, educational institution or organization promoting education.
If we use information about the candidate on social networks for selection, you will be informed about this in advance in our selection announcement.
3.2. Processing of Candidates’ Personal Data
Applying for a vacant position by submitting your resume is voluntary, so you can choose which Personal Data you wish to provide to us and to what extent. It is your responsibility to provide only valid and true personal information. The personal data we need to assess your qualifications and suitability for a vacant position are: name, surname, contact information, address, work experience, education/qualification history (including training courses and certificates), language skills, other necessary skills, depending from the position you are applying for.
In some cases, depending on the position you are applying for and the professional requirements for it, we may ask you for additional information, e.g. your driver’s license information. When evaluating the application, we will process your personal data provided in the CV and motivation letter and received during the job interview.
In the event that you have indicated a person/s who can provide a recommendation about you, we will also process the contact details of that person in order to evaluate the recommendations about you during the selection process. In this situation, you must inform this person in advance about the submission of his personal data (name, surname and contact data) to us, as your potential employer.
The main personal data processed and the legal basis for their processing:
Legal basis for data processing
Information is provided when applying:
Name surname; Contact information; Address; Work experience; Education/qualification history (including training courses and certifications);
Language skills and other necessary skills depending on the position applied for
On the basis of your consent, when you respond to our job offer announcements and send us your resume (CV), you agree with your actions that your personal data, which you provided in your CV and motivation letter, will be processed.
And on the basis of legitimate interest, when we save your personal data in order to have evidence that your rights were not violated during the selection process due to discrimination when recruiting you for specific positions.
Results of tests and/or practical tasks completed by the candidate (depending on the job position applied for)
On the basis of legitimate interest, we seek to assess the skills or qualifications of candidates in order to assess the candidate’s suitability for certain job positions.
Contact information of third parties to receive recommendations about you
On the basis of your Consent, if necessary, we will contact your current employer.
Only after informing you in advance, if necessary, we will contact your former employer(s).
If you would like your CV to be saved and participate in selections for other positions that meet your expectations and qualifications.
Only with your consent, i.e. i.e. On the basis of your consent, we will save your CV for your participation in selections for other vacant job positions announced by us.
3.3. Purposes of candidates’ personal data processing
We will use your resume data for recruitment purposes for the vacancy you have applied for. In this case, we process your personal data
– in order to administer the recruitment process, which includes, among other things, the analysis of your application (CV and cover letter that you submit to us) and the personal information expressed in the job interview, as well as your expectations (for example, whether you are suitable for a specific position, whether your education, experience and language skills meet the requirements for the position, etc.) assessing your compliance with the requirements published in the selection and
– so that we can contact you in an appropriate way (e.g. to invite you to a job interview).
In some situations, when it will be related to other positions for which we think you would be a suitable candidate, only after you express your Consent, we will process your data for the purpose of future recruitments.
We do not provide or share your personal data with anyone.
3.4. Storage of Candidates’ Personal Data
Your personal data provided to KODEMA will be stored in paper and digital formats. We will keep them for no longer than 6 months after the end of the selection process (i.e. after signing the employment contract with the candidate selected for the advertised vacant position), as well as in order to have evidence that your rights were not violated during the selection process due to discrimination when hiring you for a specific position.
When you agree to participate in the recruitment process for the next advertised vacancy, i.e. i.e. to be in our database of potential employees, we will store your personal data for no longer than 2 (two) years from the date of receiving your consent, unless you are employed in another job position. You can withdraw your consent at any time by notifying us by e-mail. at the e-mail address firstname.lastname@example.org
- Transfer of information or claim
4.1. A person can be informed about the processing of his personal data and has the opportunity to familiarize himself with the collected personal data by submitting a request by e-mail to info@Kodema.lt or by post.
4.2. A person can be informed about the right to receive information, from which sources and what personal data was collected, for what purpose it is processed, to which recipients of the data it is provided and has been provided by submitting a request by e-mail to info@Kodema.lt or by post.
4.3. A person can correct, destroy his personal data or stop, with the exception of storage, the processing of his personal data, when the data is processed in violation of the provisions of the law, by submitting a request by e-mail to info@Kodema.lt or by post.
4.4. All notifications related to the processing of personal data are submitted by e-mail to info@Kodema.lt or by post.
4.5. Answers to customers are provided in the form in which the message or claim was received from the customer.
- Changing the Rules
5.1. KODEMA has the right to partially or completely change the Privacy Terms by announcing it in the e-store.
5.2. If the customer continues to use the services provided by the e-store after the changes in these conditions, it is considered the customer’s consent to the change in the conditions.
- Final Provisions
6.1. These Privacy Terms are governed by the law of the Republic of Lithuania.
6.2. All disagreements regarding the implementation of these rules are resolved through negotiations. If it is not possible to reach an agreement, disagreements are resolved according to the procedure established by the laws of the Republic of Lithuania.
UAB “KODEMA” data protection officer: